There are several ways to share presentations from Slidebank with other users or with external contacts.
Note, this is different from giving users access to your presentations within the application, which determines who can see your files in the content library.
If you want to send a file outside of Slidebank, you can:
Create a link to the presentation, which can be pasted into your chosen communication method - email, Slack, Teams etc.
Email a link to the presentation directly from the Slidebank application
Creating a presentation link
Slidebank lets you create a link to a presentation in Slidebank, which you can copy and paste into an email, share in your internal messenger (Slack, Teams etc.), paste into Salesforce or wherever you need to provide access to a file by link.
You'll find the 'Share Link' button when you open up a presentation. Users will only be able to generate and share links to files that they own.
There are three types of link:
Library Link - this will take the recipient to the Slidebank login screen and, from there, straight to the file's location in the Content Library. Requires a Slidebank login to access.
Slideshow Viewer Link - this will take the recipient straight to the presentation in Slideshow mode, bypassing the need to log in to Slidebank. Users accessing via viewer link will not be able to download or edit your slides.
Download Link - when the recipient clicks on this, they will be able to download your PowerPoint file for their own purposes. They do not need a Slidebank login to do this.
With all types of link you can set expiry dates and password-protect your link. You can also decide which of these links your users can generate in the Abilities part of the Admin console.
Once you've set up your link, simply copy and paste the link URL into whichever medium you are using (email etc.).
HOWEVER - please note...
Although a User's Abilities to share links amy be switched 'on', they can only share links to those files that they own themselves. Hyperlinks are not secure of course and, because they can be copied anywhere by anyone, anytime, they leave no audit trail, so it's impossible to know who has (perhaps inadvertantly) been given access to your confidential materials. This is why users can only generate links to their own content - that way you know where a breach hmight have occurred, if any.
However, an alternative would be to allow selected users to Email links instead, because that way you should at least have a record of what was emailed by a user and to whom.
You'll need to switch on the 'Email other Users Files' Ability to permit this (they will otherwise be restricted to emailing their own files only); then your users can include a file Download link, a Slideshow link or or a Library link (recipients need a Slidebank login for this one) as part of their email. See below for more information...
Sending links via Email within Slidebank
Slidebank has its own built-in email system, allowing all users to send presentations via email (as long as they've been given the relevant Ability by the site Admins).
To send a file by email, click on the 'File Options' (three dots next to the file name in the library). You'll see an 'Email File' option in the menu. Select this.
You'll be shown a screen where you can enter your recipients, email title and message, and select the format that you'd like to send your file link in.
If you click on 'To', you'll see the directory of users you can select your recipients from. You can also type in external email addresses into the recipients box. You'll see your recipients show up in the left hand panel.
Enter your subject and email message.
Finally, select your link type, and don't forget to set a link expiry date if you need to.
The three link types are:
File download: when the recipient clicks on the link in the email, the file will download straight away into their browser. No need for a Slidebank login, so suitable for external recipients.
Open in Slidebank: the recipient will be taken to the Slidebank login page, and then straight to the file location. Requires a login for your Slidebank account.
Open in Slideshow mode: the recipient will arrive at a click-through version of your presentation where they can see the slide content but cannot download a file. Great for external clients and does not need a Slidebank login.
Seeing how your files are viewed
Once you've sent a Slidebank file link, you can track when and how many times your recipients have viewed your file.
Just click on 'Sent Email' in the navigation bar and select the email in question.
Slidebank will show you when your recipients viewed the file, which links they used to access your content and how long they spent looking at your slides. It will highlight slide thumbnails for slides that recipients have spent longer looking at.
You an also retroactively disable links in this view, so you can instantly make your content unavailable to recipients if you need to.
We hope this guidance helps, but if you have any further questions, please get in touch!